Only 77 percent of employees say their work equipment is “good enough,” which means 23 percent of employees don't have the tools they need to do their jobs effectively. That is a lot of lost productivity.
Equipping your meeting rooms with the tools employees need to communicate and collaborate can help
you gain back lost productivity and realize a greater return on your technology investment.
A typical meeting includes three to ten participants with one or two individuals presenting from their laptops. It sounds simple enough—throw in a phone, soft codec, ceiling mics, a sound system, a PTZ camera, a projector or display or two—and you’ve got yourself a conference room.
However, if your users aren’t happy with the technology, the rooms are going to sit empty—or employees will spend too much of their time calling the help desk. To design meeting rooms that employees love, follow these tips:
If your goal is to delight employees with your meeting spaces, consider working with an experienced, reputable audiovisual (AV) systems integrator. An AV integrator understands the priority many executives place on room aesthetics and can recommend low-profile equipment that fits the look of the room. Many modern conference rooms are challenging environments for audio because they have hard, reflective surfaces or glass walls. Professional AV integrators can address these challenges and ensure quality conferencing experiences while respecting the room design.
When you call in a professional AV solutions provider, your first conversation should focus on the purpose of the room, what users need to accomplish in the space, how the organization currently communicates, and future goals—not on the technology. Only after this exploratory conversation and an assessment of the space can the integrator begin to narrow down the list of solutions. Edmonds says he also mocks up the room to show details like how large the display will be.Once the room is ready and employees begin to meet in it, expect the integrator to check in and see how users like the technology. Then they can make any necessary adjustments.
Next Steps
When you create meeting rooms that employees love, they’ll be more likely to embrace collaboration as well as get actual work done during meetings. To discuss your meeting room designs or to simply get ideas, please contact us for a free consultation.